For Maximum Email Productivity, Try These Tips
You sort through your personal snail mail, why not your email?
Email is both a blessing and a curse, and in many ways, it's become today's to-do list. In "Work Smarter, Rule Your Email," published by Harvard Business Press (HBR.org), author Alexandra Samuel shares top email productivity tips. By instructing your email client to follow rules, filter and sort, you can place priority emails where you need and want them, and handle the rest later.
Here are just few ways you can use sort and filter rules to get the most out of email:
1. Create a folder labeled "Not quite junk mail" and instruct your server to filter in any emails with bulk-mail phrases like "to unsubscribe click," "please unsubscribe," "sale," and "deal." Then, sort through this folder at your leisure.
2. Setup your smartphone to receive forwarded emails. Then create a rule to forward only very important emails, say, from certain senders or with certain subject lines, as a text message when they arrive. Here's the forwarding address set-up for major carriers:
| Sprint: T-Mobile: Verizon: Virgin Mobile: |
phonenumber@messaging.sprintpcs.com phonenumber@tmomail.net phonenumber@vtext.com phonenumber@vmobl.com |
3. Sort for VIPs. Scared of missing an email from your VIPs? Set up a filter, placed at the very top of your rules list, to bypass all other rules and highlight emails from your boss or other very important people.
4. Setup multiple email addresses for multiple purposes. When signing up for newsletter subscriptions or purchasing items online, use a different email address than your personal address for correspondence. Off the bat you'll know which folder you want to check ASAP!
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